Engaging with your Council

Contents

​​​​​​​​​​​​​There are a number of ways you can be heard by your elected members Council. 

Phone o​r email

Write a l​​etter

If your concerns cannot be dealt with directly by a staff member, you can forward them to a committee chairperson for consideration at a future meeting.

Public Engagement F​​​orum

Our public engagement forum gives you, or your organisation, an opportunity to bring matters to the attention of the Mayor and Councillors concerning the Whanganui District.

How to re​​​gister

Your must lodge your request to address the Council, and your agenda item or topic of interest, with us by 4pm on the Thursday prior to the meeting. You can make your request via one of the following methods, and a staff member will contact you.

  • Online request form
  • Phone (06) 349 0001
  • Email publicforums@whanganui.govt.nz
  • Post to Whanganui District Council, PO Box 637, Whanganui 4540
  • In person to 101 Guyton Street, Whanganui during opening hours (Mon-Fri, 8am-5pm)

Please include the following information in your registration​:

  • Your name, address and contact details
  • The name of the organisation and the nominated speaker appearing for that organisation (if you are representing an organisation or group)
  • A brief summary of the topic that you would like to speak about
  • Details of any notes, photographs or other documentation that that you wish to use during your address or presentation (copies are required for Council's records)

How it w​​orks

Up to 20 minutes will be set aside at the start of the monthly Council meetings to receive comments from members of the public. Council meetings are generally held on the first Tuesday of each month in the Municipal Building Council Chambers, and commence at 1.00pm.

A maximum of four speakers will be allowed, with each speaking for no longer than 5 minutes. No more than two people may speak on the same matter.

The forum is not a time for debate and no formal decisions can be made however our elected members may ask you questions for clarification. If necessary, the matter may be referred to a future council or committee meeting for further consideration.

Copies of notes, photographs or other documentation used during your address will be required for Council's records. Anything you say, including personal information such as your name, will be available to the public and media, and your presentation will be recorded on digital video as part of the live streaming of the Council's meeting.

Criticisms of individual elected members or individual staff members are not allowed.

All requests are subject to the approval of the Chair. The Mayor may refuse applications that are repetitious, vexatious, offensive, or beyond the scope of Council, and may stop a speaker in progress where the subject matter is disrespectful or offensive.

Present a pe​​​tition

This is a formal mechanism to make a request to Council or any of its committees and must contain at least 20 signatures. They must be received by the Chief Executive at least 5 clear working days before the date of the meeting at which they will be presented.

Read our petition guidelines

Submiss​​​ions

You may make comment through the formal submission process​ related to a particular consultation.​​

Page reviewed: 26 Jul 2017 3:18pm